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How to Screenshot on Windows 11 (Native Tools + Pro Tips)

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How to Screenshot on Windows 11: Native Tools and Smart Shortcuts

By Hexafusion IT Solutions — serving British Columbia. Last updated: August 23, 2025.

Screenshots help your team resolve tickets faster, document changes, and create training steps. This guide covers the built-in Windows 11 tools and where each capture is saved. At the end you will find a bonus tip for scrolling screenshots across long pages.

Windows laptop on desk ready for screenshots
Free stock image via Unsplash

Quick shortcuts you will use daily

  • Snipping Tool overlay: Windows + Shift + S to capture a rectangle, freeform, window, or full screen. The capture goes to the clipboard first.
  • Save full screen to file: Windows + Print Screen saves a PNG to Pictures\Screenshots.
  • Copy the active window: Alt + Print Screen puts the current window into the clipboard.
  • Let Print Screen open Snipping Tool: In Settings → Accessibility → Keyboard, enable “Use the Print Screen button to open Snipping Tool,” then press Print Screen.

Snipping Tool: fast images and basic recording

Open the Snipping Tool from Start or press Windows + Shift + S. Choose your mode and capture. Click the preview to annotate with pen, highlighter, or shapes, then save or copy. Snipping Tool also records your screen; press Windows + Shift + R or choose the Record option inside Snipping Tool.

Tips

  • Use the Timer inside Snipping Tool to delay a capture for menus that disappear.
  • If you need the cursor visible in a tutorial, record a short clip or add the cursor later in your documentation tool.

Xbox Game Bar: quick app screenshots and recordings

For app or game captures, press Windows + G to open the Xbox Game Bar. Press Windows + Alt + Print Screen for a screenshot, or record with Windows + Alt + R. Files save to Videos\Captures.

Full-page webpage screenshots with Microsoft Edge

Open the page in Microsoft Edge and press Ctrl + Shift + S to open Web capture, then select Capture full page. This creates a scrolling screenshot of the entire webpage and lets you copy or save it.

Close up of Windows keyboard shortcuts for screenshots
Free stock image via Unsplash

Where your captures are saved

  • Windows + Print Screen: Pictures\Screenshots. Create the folder if it does not exist.
  • Snipping Tool overlay: Clipboard first; click the notification to save or annotate.
  • Xbox Game Bar: Videos\Captures.
  • OneDrive users: If OneDrive is set to save screenshots, files may appear in OneDrive\Pictures\Screenshots.

Troubleshooting

  • Nothing saves with Windows + Print Screen: Ensure Pictures\Screenshots exists and you have permission to write to it. Check if OneDrive is redirecting screenshots.
  • Print Screen does not open Snipping Tool: Enable it in Settings → Accessibility → Keyboard.
  • Floating thumbnail did not appear: Open Snipping Tool from Start and confirm notifications are allowed, then try again.

Bonus: Scrolling screenshots anywhere

Windows does not offer a native scrolling capture for apps and documents outside the browser. For long documents, chats, or settings panes, use a third-party tool.

ShareX (free and open source)

  1. Install ShareX and open it.
  2. Select Capture → Scrolling capture.
  3. Pick the region or window. ShareX will scroll and stitch the images into one long capture.
  4. If a site or app uses complex rendering, try a smaller region or slower scroll speed in ShareX settings.

Alternative tools include PicPick and Snagit. For webpages, Microsoft Edge full-page capture is usually the simplest choice.

Helpful links

If you would like Hexafusion IT Solutions to standardize screenshots and annotated steps across your team, call us at (604) 332-1500 or visit hexafusion.com.

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