Hexafusion IT Solutions has been serving the Lower Mainland since 2020, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.
By Hexafusion IT Solutions — serving British Columbia. Last updated: August 23, 2025.
Need a quick screenshot for a ticket, a how-to email, or auditing changes? This guide shows the fastest Mac shortcuts, how to capture windows or selections, where files are saved, and how to include the mouse pointer or a timer. It works on macOS Mojave and newer, including Sonoma and Sequoia.
Free stock image via Unsplash
Quick shortcuts
Entire screen: Press Shift + Command + 3.
Selected area: Press Shift + Command + 4, then drag to select.
Window or menu: Press Shift + Command + 4, then tap Space and click the window.
Screenshot toolbar: Press Shift + Command + 5 for capture and recording tools.
Copy to clipboard instead of saving: Hold Control with any shortcut. Example: Control + Shift + Command + 3.
Touch Bar (supported models): Press Shift + Command + 6.
Using the Screenshot toolbar
Press Shift + Command + 5 to open the toolbar. You can capture the entire screen, a window, or a portion, and you can also start a screen recording. Click Options to:
Choose where screenshots are saved or select Other Location…
Set a timer (5 or 10 seconds)
Show or hide the floating thumbnail
Include the mouse pointer in screenshots
Remember last selection
Free stock image via Unsplash
Where are my screenshots saved?
By default, macOS saves screenshots to your Desktop with names like Screenshot [date] at [time].png. In the toolbar, go to Options → Save to to change the folder permanently. You can also drag the floating thumbnail directly into a document, email, or chat to share it instantly.
Pro tips
Exclude window shadow: When using the window capture (Shift–Command–4 then Space), hold Option while you click.
Annotate quickly: Click the floating thumbnail to open Markup. Add arrows, text, highlights, and shapes, then save or share.
Customise shortcuts: Go to System Settings → Keyboard → Keyboard Shortcuts → Screenshots to remap keys.
Record your screen: In the toolbar, choose record options to capture a video with audio from your microphone if needed.
Troubleshooting
Shortcuts not working: Check System Settings → Keyboard → Keyboard Shortcuts → Screenshots and ensure they are enabled.
Screenshots missing: Search Finder for “Screenshot” or confirm the save location under Options in the toolbar.
Need the cursor visible: Open the toolbar (Shift + Command + 5) and enable Show Mouse Pointer in Options.
If your team regularly shares how-to steps, Hexafusion IT Solutions can automate annotated screenshots and ticket notes with simple keyboard workflows.
Talk to us:hexafusion.com | (604) 332-1500 | This email address is being protected from spambots. You need JavaScript enabled to view it.
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